Youth teams & parental consent

For a youth team, strivn adapts the experience to the players’ age and brings parents/guardians into the loop: players are added one by one, a GDPR consent request goes out over WhatsApp, and — for teens — parents receive call-ups alongside the player. The team type is chosen at creation (setup wizard, step 1) or in Team settings.

The three team types

Type	Audience	What changes
Adults / seniors	Adult players	Full experience: direct communication, check-ins, load, team fines.
Youth (teens)	~12-18 y/o	Players use the portal and receive their own call-ups; wellness, GPS and photo require consent (parental below the legal age); parents also receive every call-up and can answer it; team fines disabled; birth date required.
Kids	~6-12 y/o	Everything goes through parents: call-ups, reminders and answers. Kids have no app access. No wellness check-ins, no player AI, no fines. Parental consent and birth date required.

Tip

The club’s country (Team settings) determines the legal digital-consent age (GDPR) used to decide whether a teen can consent alone or whether a parent must consent on their behalf.

Caution

Switching to Kids mode disables check-ins, load tracking, fines and wellness tracking for the whole team — communications then go through parents. Only the head coach can change a team’s audience.

Adding a player on a youth team

A youth team has no bulk add (no paste-a-table, no CSV import): each player is added individually, with their birth date and one or more parents/guardians.

1. From the setup wizard or the Roster page, click Add a player.
2. Fill in first name, last name and birth date (required).
3. In the Parents / guardians section, add one or more parents (first name, last name, WhatsApp phone, optional email). Each one receives a consent request over WhatsApp as soon as the player is saved.

Tip

You can save a player with no parent yet and add one later from their profile — but team activation stays blocked until at least one parent/guardian is confirmed.

Parental consent

Each parent/guardian receives a WhatsApp message with a personal link to a confirmation page, then a consent page. There they confirm they are indeed the child’s parent, then tick what they authorize for four distinct purposes:

Purpose	Scope
Club participation	Roster, calendar, call-ups and attendance — required for participation, not subject to consent.
Wellness & health	Wellness questionnaires, injury follow-up and sport-related medical data.
GPS & load data	Training load and GPS data (equipped teams).
Profile photo	The child’s profile photo in the app, visible to staff and the team.

An unchecked box counts as a refusal. The parent can withdraw consent at any time via a new link.

From the player’s profile, Parents / guardians section, you can at any time:

• Show link or Send link to resend the consent link to a parent;
• check each parent’s status (Invite pending, Confirmed, Declined, Invite expired) and the per-purpose detail (granted / declined / withdrawn / pending);
• record a club attestation if consent was collected offline (a signed document is then required);
• remove a parent — already-recorded consent withdrawals stay in effect.

Caution

An incomplete profile (missing birth date or no confirmed parent/guardian) blocks team activation. The Consent incomplete banner on the player’s profile shows what’s missing.

Tracking consent across the whole team

The Consents & guardians page (Team settings) lists, for every player, their parents/guardians and any flags (verified consent, club-attested, undelivered messages). It’s the single place to spot profiles that still need completing before activation or the start of a season.

Call-ups and parent portal

• On a teens team, call-ups go to the player and their parents; each can answer independently.
• On a kids team, only parents receive the call-up and answer for the child.

Once consent is given, each parent can create their own access and follow their child from the app — see Parent portal.